Scheduler [Canada]

 

Status: Full Time

Location: Providence Manor

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Union: LiUNA

Wage: $23.69-$25.52

Reporting to the Executive Assistant to the Administrator and Director of Care (DOC)/Team Lead, the Scheduler works collaboratively with the other Leaders for implementing best practices of work-scheduling, call-in and availability processes for the Nursing Department to ensure that pre-determined staffing needs are met consistently and cost effectively; also responsible for payroll coding for nursing department employees and work-schedule revisions that are pre-approved by DOC, and Assistant DOC or their delegates.

Required Qualifications and Experience

• Post-secondary diploma in Business/Healthcare Administration, Medical or Office Administration
• Minimum of 1 year of recent clerical or call centre experience
• Minimum six months’ experience in scheduling/staffing in a dynamic environment of persons or events
• Equivalent education and experience may be considered
• Staff scheduling within a unionized health care environment, preferred

Role Responsibilities

• Prepares master work schedules for the Nursing Department for posting as per the terms of the relevant collective agreement
• Monitors vacancies to ensure staff complement baselines have been met
• Understands the scheduling requirements of all applicable Collective Agreements and proactively identifies scheduling anomalies that are potential violations of these agreements for action by managers, Manager - Staff Scheduling and Labour Relations Staff
• Prepares schedules for posting by allocating staff coverage for known vacancies such as: vacation, education leave, extended sick leave, retirements etc. according to established procedures and within parameters of applicable Collective Agreements
• Receives and processes requests for vacancy coverage as a result of requested leave such as: vacation, sick, leaves of absence, banked overtime, injury on duty, transfer, or terminations by preparing appropriate documentation and adjusting schedules accordingly
• Allocates and calls-in relief staff to fill vacancies according to established procedures and within parameters of organizational policies and Collective Agreements

Why Work at Providence Manor:

• A long-term care home with specialized care for dementia and veterans
• Committed to a person and family-centred approach
• Competitive salaries with excellent full-time and part-time benefits
• Group Retirement Pension Plan
• Corporate and Resident Home Area/service specific orientation for new hires

• Focus of Healthy Workplace and Culture of Quality
• Employee and Family Assistance Program
• Education, mentorship and bursary opportunities
• Fully affiliated with Queen’s University and St. Lawrence College and other academic institutions

• Located in downtown Kingston

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