Administrative Assistant
St. Ann Parish in Ancaster is looking for a full time Administrative Assistant for the church office. Reporting to the Parish Priest, this position offers a competitive rate of pay and benefits package. Weekly schedule is Monday through Thursday 8:30 a.m. – 4:30 p.m., and Fridays 8:30 a.m. – 12:00 p.m. (Some flexibility required). Tentative start date is July 4, 2023.
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Primary responsibilities- Greeting visitors, handling phone calls, directing inquiries to appropriate individuals.
- Completion of Bulletin Board and updating it as needed.
- Create correspondence on behalf of the priest.
- Entry of weekly parish donations in the Donations register and issuing yearly tax receipts.
- Maintaining pre-authorized deposits listing.
- Maintaining and updating Parish website.
- Maintaining and updating Parish calendar of events in the church
- Bookkeeping: To ensure accurate accounting for Parish General Account, Mass stipend account and petty cash account, and any other accounts, as directed by the Pastor.
- Recording Mass intentions, Sacramental registration information and issuing Sacramental certificates (Baptism, Confirmation, Marriage).
- Completion of Schedules for Parish Priest as required.
- Maintaining and updating Parish calendar of events including school masses.
- Maintaining and updating Parish website and exterior electronic sign.
- Order supplies for the office and Parish as needed.
- Other duties as assigned by the Pastor when required.
Requirements
- Post Secondary education in a relevant field preferred.
- Advanced knowledge of Microsoft Office QuickBooks.
- 2-3 years of prior secretarial/office experience preferred.
- Knowledge and experience in bookkeeping and PDS (Parish Data System) considered an essential asset.
- Strong attention to detail, and ability to organize and prioritize efficiently.
- Strong Communication and interpersonal skills.
- Ability to work independently and follow instructions.
- A good understanding of and respect for Catholic Doctrine, Liturgy and practice.
We thank all candidates for their interest, however, only those selected for an interview will be contacted.
The Diocese of Hamilton is an equal opportunity employer and is committed to fostering an inclusive and accessible work environment. If you are contacted for an interview and require accommodation, please inform the Human Resources Manager.
